Policy for Maintaining Medical Records

• All medical information must be kept in a separate locked file that is maintained by CALS Divisional Disability Representatives (DDR's)

• This information will not be included in a Personnel File in the departments, CALS Administration/Human Resources Office, or the Classified Human Resources.

• If anyone in the departments other than the DDR's receive medical information, they need to forward this to CALS DDR's.

• FMLA, ADA, Leave Without Pay Requests, Income Continuation Insurance or other benefit forms may be kept in the departments, but will need to have any medical information eliminated.

• CHR will not maintain personnel files in their office that contain any type of medical information. Leave of Absence forms that contain medical information needs to be sent to them with the specific medical information removed.

• We recommend that employees provide medical information on a separate sheet from any required forms.

• PLEASE CONTACT OUR DDR's WITH SPECIFIC QUESTIONS
  
  
• UW Request for Medical Certification for Faculty, Academic Staff and Limited Appointees

This policy is effective immediately

October 14, 1998