Medical Records

CALS Policy for Maintaining Medical Records

• All medical information must be kept in a separate locked file that is maintained by CALS Divisional Level Representatives (DLR's)
  
  
• This information will not be included in a Personnel File in the departments, CALS Administration/Human Resources Office or the Classified Human Resources Office.
  
  
• If anyone in the departments other than the DLR's receive medical information, they need to forward this to CALS DLR's.
  
  
• FMLA, ADA, Leave Without Pay Requests, Income Continuation Insurance or other benefit forms may be kept in the departments, but will need to have any medical information eliminated.
  
  
• CHR will not maintain personnel files in their office that contain any type of medical information. Leave of Absence forms that contain medical information needs to be sent to them with the specific medical information removed.
  
  
• We recommend that employees provide medical information on a separate sheet from any required form.
  
  
• PLEASE CONTACT OUR DLR'S WITH SPECIFIC QUESTIONS