CALS Office of Human Resources

Inclement Weather Guidelines
Off-Site Facilities

The College of Agricultural and Life Sciences Human Resources Office will delegate authority to individual off-site campus management that have been identified by each facility in the college to make staffing determinations in response to inclement weather conditions. It will be the responsibility of the management identified at each off-site college facility to determine if the safety and welfare is at risk for students and staff.

Unless directed otherwise, employees are expected to report to work as scheduled. Each employee is expected to use discretion in determining if travel is safe. An employee who reasonably determines that travel would not be safe will not be subject to discipline for not reporting to work. Supervisors are expected to honor the reasonable requests of employees to arrive late or to leave early because of inclement weather. Employees are expected to make a reasonable effort to notify their supervisors if they cannot report to work or will report late.

Employees who are absent from work because of the inclement weather normally must use available annual leave (vacation), available holidays, leave without pay, or when appropriate, accrued compensatory time to cover the absence or must arrange with the supervisor to make up the time within the same work week, if possible. Non-professional employees must account for each hour of scheduled duty. Professional employees may account for their time in a manner consistent with their professional responsibilities, as approved by their supervisor

If represented employees are directed not to report or are sent home they will be treated in accordance with the terms of their respective collective bargaining agreements. (Note: At this time some collective bargaining agreements provide that the employee will be compensated as if the time were worked when the employer directs employees to leave work or not to report to work.) All employees not covered by collective bargaining agreements that are directed not to report or are sent home will normally be treated as follows:

Non-Professional Classified -- may use available annual leave (vacation), accrued compensatory time, available holidays, or leave without pay to cover each hour absent. Non-exempt employees must account for each hour of employment. If an employ's supervisor determines that the work unit can benefit from services provided by the employee at other than regularly scheduled times, the employee will be allowed to make up, during the remainder of the work week, as much of the time as is beneficial to the work unit.

Professional, Classified & Unclassified -- may use available annual leave (vacation), available holidays, leave without pay or when appropriate, compensatory time to cover the absence. An employee and the employee's supervisor may agree that the employee can account for the time of the absence in another manner consistent with the professional nature of the employee's work assignment.