Change in Supervisor Guidelines

When a CALS department or operational area becomes aware of the need to change the supervisor of a position due to reorganization or other reasons, the organizational unit will need to provide written notice to the employee as soon as possible. This notification, if possible, should occur prior to the change.

• Complete and send the Notification of Change in Supervisor letter to CALS HR for review and signature.
• If the position is classified, the Department will need to update the PD in CHRIS to reflect the change in supervision. The update will need to go through the approval process prior to providing a copy to the employee.
• The signed letter will then be forwarded to the Academic Department Manager/Supervisor (ADM, ADS). The ADM/ADS will be responsible for providing a copy of the letter and PD to the employee for review and signature.
• The employee will be asked to sign the letter and PD, acknowledging receipt.
• In addition, the supervisor will also need to sign the PD, acknowledging that the employee will now report to him/her.
• CALS HR should receive a copy of the signed letter as well as the PD for HR signature.
• The employee should be provided with a copy of the signed letter and PD.
• For questions regarding process, please contact CALS Human Resources.