Cost Transfers

Cost Transfer Request Form - (Non-Salary)

Cost Transfers - (Non-Salary)

TO: Departmental Administrators

FROM: CALS Business Services
Sandy Baumel

RE: Payment Transfer Request Forms (Non-Salary)

Date: July 16, 2003

Effective immediately we are changing the requirements on how to submit a Non-Salary Payment Transfer Request that involves Grant funding. This is due to growing concerns in meeting the terms of the cost accounting standards in OMB Circular A-21 and how they apply to expenditures on grants and contracts.

1) Justifications for the transfers need to be more specific. Using a statement such as “To move costs to a more appropriate account” is no longer acceptable.

2) When a specific req. is involved please attach a copy of the req. to the payment
transfer form.

3) When a Blanket order is involved we ask that you please attach a copy of the invoice
that pertains to the charge you are transferring.

4) Direct charges and procurement card purchases should also have a copy of the
invoice that pertains to the purchase that you are transferring.