CALS Career Services

Thank You (or Follow-up) Letters & Acceptance Letters

Thank You Letters

Whether you are granted an interview for a job, or to make contacts and gather information, always send a thank you note as soon as possible to the person with whom you met. A well-written thank you letter will:

• remind the employer/contact person of who you are
• impress her/him with your courtesy and conscientiousness
• show your enthusiasm
• show your continued interest in the position
• remind the employer of your background and skills, including anything you forgot to mention in the meeting

Sample Thank You Letter

Use a one-inch margin for each side. The bracketed items need specific information filled in. Refer to the example for help. This letter is written in the business block style.

--------------------------------------------------------------------------------

1450 Linden Drive [Your Street Address]
Madison, Wisconsin 53706 [City, State Zip]

Ms. Jane Doe, Director [Ms., Mr., Dr., etc.] [First Name] [Last Name], [Title]
Corporate College Relations [Division]
Mascot Promotions, Inc. [Company Name]
501 Mascot Way [Street Address]
New York, New York 01234 [City, State Zip]

March 1, 2000 [Date]

Dear Ms. Doe: [Ms., Mr., Dr., etc.] [Last Name]

First paragraph:
Thank the interviewer. State the position for which you were interviewed, date and place of interview.

I would like to thank you for the time you spent with me during my visit to the east
coast last week. Not only were my questions well answered, but I feel I now have a
rather broad knowledge of the opportunities with Mascot Promotions.

Second paragraph:
Reaffirm your interest in the position. Mention anything you feel is important that you may have forgotten during the initial interview. Show willingness to provide any additional clarifying data or submit any further information you may want to add to your application.

My interest in a future with Mascot Promotions is quite serious. You asked for some
examples of my writing ability, and I am happy to enclose two feature stories which I
recently wrote for the student newspaper. These stories were published, with the story
discussing the importance of role modeling for student athletes making the front page.

Third paragraph:
Close with a suggestion for further action or the statement that you will be available for additional interviews at the interviewer's convenience.

If you need further information, I shall be happy to provide it. I hope to be hearing
from you in the near future.

Sincerely, [Closing]

Buck E. Badger [signature]

Buck E. Badger [Type the name you signed]

Enclosures (add this if other materials are included)

Sample Acceptance Letter

Ms. Jane Doe, Corporate College Relations Director
Mascot Promotions, Inc.
501 Mascot Way
New York, New York 01234

May 1, 2000

Dear Madam

I am pleased to inform you, as I mentioned in our telephonic discussion last evening, that I will
be accepting your offer of employment with Heurtey Petrochem. I am confident that I have made the
right one.

Tomorrow I will be coming to your office with all supporting documents.

Many thanks again for giving me opportunity.

Sincerely,

Buck E. Badger

Buck E. Badger

1450 Linden Drive
Madison, Wisconsin 53706
Ph: 608-262-3001
E-mail: badger@students.wisc.edu

by Christine Y. Lupton, Office of Career Services
College of Agricultural and Life Sciences
University of Wisconsin-Madison
g:\share\chrisdoc\careersv\thank you & acceptance.doc 2/99

---

to Career Services

---

to CALS Office of Academic Student Affairs index page

---

http://www.cals.wisc.edu/csaftltr.html
3-30-99

If you have trouble accessing this page, contact:
CALS ASA Webmaster