Award Management
The Wisconsin Agricultural Experiment Station administers the award and management of federal formula grants in the College of Agricultural and Life Sciences at UW Madison. This section houses relevant policies regarding awarded formula grants, quarterly and annual deadlines, fringe benefit rates, and relevant effort policies.
Project Periods/Budget Periods
Budget periods are based on the federal fiscal year and run from October 1 to September 30. No expenditures may be incurred before the starting date or after the termination date of the budget period. Unused funds from one budget period may not be carried forward to the next budget period. In addition, to insure prompt and appropriate closure of each fiscal year and meet the reporting requirements set forth by the U.S. Department of Agriculture, the Research Division has established cutoff dates for the expenditure of funds.
Fiscal Responsibility
Formula funded projects are subject to the provisions of the "Uniform Federal Assistance Regulations 7 CFR Part 3015” and "OMB Circular A-21". Copies of these documents are available upon request to the Research Division Office. In addition, formula funding must be spent in accordance with the rules and regulations set forth by the University of Wisconsin and by the State of Wisconsin.
Requisitions and all other forms of requests for expenditures of funds require prior approval from the WI Agricultural Experiment Station. This includes any form of direct billings such as photocopying, RARC services, etc. Please see our Award Management Policies page for requisition procedures.
Use of Assigned Funds to a Project
Principal investigators should use formula funding assigned to their approved projects for necessary direct costs related to the project and as outlined in the approved budget sheet they receive from the Research Division. Dean's approval is required for any request to purchase capital equipment, request to purchase computer/printer and non-consumable related items, and request to exceed copy costs, or research supplies should be sent to Angie Seitler at aseitler@cals.wisc.edu.
Quick List of Items Typically NOT ALLOWED, But Not Limited to:
- Project Assistant, Post-doctoral, and Technician Appointments
- LTE Hourly appointments (excludes Student Hourly labor)
- Faculty and Academic Staff Appointments on Animal Health Funds
- Telephone charges not related to the Formula Fund project
- Equipment purchases in the last year of the project
- Computer/printer purchases in the last year of a project
- Computer access charges
- Computer/printer accessories, Software, Memory (RAM), Hard drives
- DVD burners / Projectors
- Binding costs/ Poster costs
- General office supplies
- Books
- Subscriptions
- Memberships
- Recruitment costs
- Human Subject incentive payments
- Travel to meetings/conferences that are not part of an approved Multistate effort
- Travel to meetings/conferences to present research results
- Tuition Remission
- RA salary below or above a 50% time level total for the year
- Rebudgeting more than 2 months of RA salary
- Vehicle maintenance and repair costs for general use